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UMBC Records Management

  • UMBC Records Management Program

    Contains the UMBC Policy on Records Management.Supplementary pages include guidelines, procedures, tips and an online form for transferring records and other material to the University Archives. Contact the Archivist if you would like to schedule a records management consultation.

University Archives

1966 photograph of the Biological Sciences building and Lecture Hall 1

The University Archives is a diverse collection of materials documenting the history of the growth and development of our campus, faculty, staff, students, and campus life. Included are departmental publications, the administrative records of the university, faculty papers, photographs, theses and dissertations, and oral histories with former faculty members and staff. Digitized content is available but please be aware that the majority of our holdings are not currently available in an electronic format.

Helpful non-Library resources for university history include the following:
UMBC timeline (1955-2009)
UMBC timeline online exhibit
UMBC Traditions
UMBC: An Evolution, a ten part essay series from The Retriever exploring the development of UMBC from 1955 to 1981.

History of UMBC research guide

New for Spring 2013: a research guide focused on the history of UMBC is now available:

Records and papers

The University Archives collects departmental records that document the history of our campus. Faculty paper collections, which cover the careers of individuals who played key roles in the history of UMBC and/or their field, are also collected on a limited basis. The University Archives collecting policy is available online and a faculty papers collecting policy is in development. Contact the Archivist with questions about these collections.

Please note that that majority of the University Archives records and papers are unprocessed. Unprocessed collections are still open for research with permission and prior review by the Archivist. You may browse the catalog records for processed and unprocessed records or review our completed finding aids. These items are searchable through the Special Collections Search. Search tip: enter "Coll" in the Call Number field and "University Archives" in the title field to limit your results to the university records and papers.

Browse the University Archives (catalog records)

Finding aids:

  • Albin O. Kuhn papers

    Coverage: Index Only
    Finding aid. Albin O. Kuhn's papers document his employment in the University System of Maryland including his involvement with the College Park and Baltimore campuses as professor and administrator and the development of the Baltimore County campus where he served as the first chancellor. The collection is available to researchers in the Special Collections department during working hours or by appointment.

  • President's Office records, University Archives.

    Coverage: Index Only
    The President's Office records is the first campus record collection processed in the UMBC University Archives. The records contain documents relating to all aspects of campus including the development of academic programs, growth of the faculty and staff, events and issues affecting the student body, and the relationship between other University System of Maryland colleges and the Board of Regents with UMBC's administration. This collection will be updated as additional materials are transferred from the President's Office.

  • University Senates records, University Archives

    Coverage: Index Only
    The University Senates records (1966-2006) contain the papers of UMBC’s representative governing bodies, including the University Assembly, University Senate, Faculty Senate, Student Government Association (SGA), Undergraduate Council, Professional Associate Staff Senate (PASS), and Classified Staff Senate (CSS). The bulk of papers include meeting minutes, reports, information regarding proposals and policy changes, agendas, motions, election records, and budgets.

  • Institutional Advancement records, University Archives

    Coverage: Index Only
    The records contain news clippings, press releases and subject files from the Office of Institutional Advancement. Also included are records from the Office of Arts Management. The collection is organized into five series: I. News clippings. II. Press releases. III. Faculty files. IV. Subject files. V. Office of Arts Management. VI Department files. This collection will be updated as additional materials are transferred from the Office of Institutional Advancement.

  • Stabler family papers, 1893-1973, bulk 1941-1973

    Coverage: Index Only
    This collection documents the activities of the Stabler family primarily from 1941 to 1973. The Stabler family previously owned the land that is now the UMBC campus. Personal histories including correspondence, photographs, newspaper clippins related to the construction of Spring Grove and UMBC, official family documents, and certificates provide a brief biographical sketch of the members of the Hayes/Stabler family. Ephemera and books are also included.

  • Jaromir Stephany papers, 1928-2010

    Coverage: Index Only
    The Jaromir Stephany papers contain records relating to Stephany's work as a photographer and educator, as well as his personal papers. Included in this collection are professional and personal correspondence, teaching materials, personal photographs, genealogical records, and files from Stephany's exhibitions. There are also personal writings, interviews of Stephany, and audio-recordings of lectures by other photographers.

  • UMBC historical documents

    Coverage: Index Only
    The UMBC historic documents collection (1955-1990) features records relating to the establishment and early years of UMBC.

  • Robert Gerle papers

    Coverage: Index Only
    The Robert Gerle papers consists of scores used for performance and study. Robert Gerle taught in the Music department at UMBC and started UMBC's Orchestra program in 1972.



The university publications collection includes campus catalogs, newsletters, annual reports, brochures, The Retriever Weekly (the student newspaper), and student publications as well as scientific and technical reports published by the research organizations within UMBC. These items are searchable through the Special Collections Search. Search tip: enter UPUB in the Call Number field to limit your results to the university publications. Additional publications may not yet be cataloged, so please contact the Archivist for additional assistance.

Browse the University Publications

Faculty and staff authored publications are not a part of the university publications but they are actively collected by the Special Collections department. Please use the Library Catalog (catalogusmai) to access these publications. To limit your search to the faculty and staff publications, select "UMBC Faculty/Staff Publications" from the Named Collections drop-down menu.

A selection of University Publications are available in the Digital Collections


Our collection of photographs document the growth of our physical campus, the active student life, and the many faculty and staff that have contributed to UMBC since the groundbreaking in 1965. Photographs have been donated to the University Archives by the student newspaper, Institutional Advancement, and staff, students, and alumni. Currently, the photographs are unprocessed and in their original order. Box level records are available through the Special Collections Search, as well as item-level records for any digitized photos. Search tip: enter University Photographs as the "Collection title" limit your search to the University Photographs. If you would only like to browse our digitized photographs, please use the Digital Collections search. Photographs can be viewed in the Special Collections reading room or scanned on request per our Rights & Reproductions policy.

Browse the University Photographs (catalog records)

Browse University Photographs in UMBC's Digital Collections

A selection of University Photographs are available in the Digital Collections and on the Library's Flickr page.

Oral Histories

Oral history interviews have been conducted with UMBC faculty, staff, and alumni in the context of several different initiatives. Dr. Edward Orser led an oral history project in the 1990s in conjunction with the 30th anniversary of UMBC. Following the success of this project, the UMBC Founders Oral History Project was established and managed through the Martha Ross Center for Oral History. Most recently, additional oral histories are being conducted in preparation for the 50th anniversary in 2016 and an anticipated published history of UMBC.

Several use restrictions guide access to the oral history collection; please review the document, "Use of UMBC Oral Histories," for additional information. If you have further questions or would like to schedule a time to review the oral history materials, please contact Special Collections Archivist Lindsey Loeper at or 410-455-6290.

Theses and Dissertations

One copy of all UMBC masters theses and doctoral dissertations are stored in the University Archives; additional copies may be available in the Library Stacks (call numbers FOLIO LD3231) or through the Digital Collections. All of the print copies are catalogued by author and title in the Library Catalog (catalogusmai) and links to available digital copies are being added to these records. The print copies date to the first advanced degrees awarded at UMBC in 1976 and digital copies begin in 2007. For more information on searching for these and dissertations from the Library's homepage, please see the "Finding Theses and Dissertations" online tutorial.

  • Dissertations & Theses (Proquest)

    Coverage: Some Full Text
    Indexes and abstracts dissertations and theses primarily from the U.S and Canada, some international; dissertations abstracted since 1980, theses abstracted since 1988. Full text available for dissertations published since 1997 (1991 from UMBC) are available as PDFs. (Online version of Dissertation Abstracts from UMI)


"UMBC at 40 Timeline." Edited by Institutional Advancement. (accessed August 19, 2010)

Maryland. Governor's Commission on Excellence in Higher Education. "Higher education : an investment in excellence / report of the Governor's Commission on Excellence in Higher Education." 1987. (accessed August 19, 2010)

Maryland General Assembly. "Historical Perspective on the Governance Structure of the University System of Maryland." (accessed August 19, 2010)

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