Albin O. Kuhn Library & Gallery

HARD COPY RESERVES GUIDELINES

To expedite the processing of course reserves in order to better serve both faculty and students, the following policies and procedures will be observed:

1. Submit all requests through UCORES.



2. Course reserve material for a semester must be submitted by the following dates in order to ensure that the material is available the first day of class:
Fall Semester - July 31
Spring Semester - December 20

We cannot guarantee that reserves received after these dates will be ready for the first day of classes. Please provide material for Winter and Summer semesters as early as possible. 



3. Reserves received after the above dates or after classes start may take as long as two weeks before processing is completed.



4. If the library does not own an item, additional time must be allowed for ordering and processing. (These items are given priority in our Acquisitions and Technical Services units.)



5. Requests are dated by UCORES as they are input into the system, put into a queue, and processed in turn. All reserve requests are important, and this method is equitable to all. We will do everything possible to make course reserves available as soon as we can.



6. For class notes, exams, or other small articles that are being regularly updated and that the students will need immediately, we suggest using a binder to organize these items.



7. Books designated as Special Collections cannot be put on reserve.



8. Books owned by another library cannot be put on reserve at UMBC.



9. We suggest that if there is only one copy of a book to be placed on reserve, it should be given a 2 hour or 3 hour loan. Seven hour, 1 day, 3 days, and 7 days loan periods are also available. When a reserve item is overdue, we will make every effort to have the patron return the item, including assessing large fines.



10. At the end of the semester, reserve materials will be returned to the faculty member. If you plan to use these materials again, it is highly suggested that returned material be kept for faster processing.



11. Things you can do to help us process reserves faster:

- Retrieve journals or books from the stacks and bring them to the Circulation desk with the Reserve Ticket from the UCORES system or clearly labeled with Professor's name and course number.

- Make copies of the articles needed.

We are willing do these things if you are not able, but they do involve extra steps that will increase our processing time.

For your questions about Hard Copy course reserves, please contact: Pat Garnett at 410-455-2354 or pgarne1@umbc.edu.