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Materials for New Students
- Acquisitions Acronyms, Initialisms, and Terminology
- Fundamentals of Ordering
- Fundamentals of Receiving
- Student Training Sheet
- Understanding Cataloging Practices for Serials, Multiple Volume Sets, and Series
Web Order System Procedures
- Printing Orders
- Printing Order Requests From Collection Manager
- Monitoring Web Orders
- BNA CM Load Procedure
Preliminary Order Processing Procedures
Student Searching Procedures
- Catalog USMAI Searching Procedures
- Series Searching Procedures
- Collection Manager Searching Procedures
- Amazon Searching Procedures
- Barnes & Noble.com Searching Procedures
- Price/Availability Inquiries
Staff Searching and Special Handling Procedures
- Checking and Sorting Student catalogusmai Searching--Null, Null
- Checking and Sorting Student catalogusmai Searching--Check, Null
- Checking and Sorting Student catalogusmai Searching--Check, Check
- Checking and Sorting Student catalogusmai Searching--Complex
- Checking Student Collection Manager Searching
- Checking Student Amazon Searching
- Checking Student Barnes and Noble Searching
- Instructions for Specific Types of Book Orders
- Sorting the Newly Exported Tray
Aleph Order Creation Procedures
- Simple Record Exporting
- Overlay Exporting
- Order Creation Procedures
- Order Creation Guide
- Vendor PO Numbers
- Vendor Record Procedures
Final Order Processing Procedures
- Mailing Procedures (non-edi bna and other vendors)
- Mailing orders with Harrassowitz and Puvill approval slips
- Sending EDI Orders
- Sorting Completed EDI Orders
- Rules for filing
Special Ordering Procedures
- Rush Ordering Procedures
- Audio Cassette Procedures
- CD Searching Procedures
- Scores Searching and Ordering Procedures
- Video Searching Procedures
- Combo Searching and Editing
- AfterDawn Glossary of Media Technology Terms
- DVD FAQ
- WorldWide Approval Procedures
Payment Procedures
- Procurement Methods
- P-Card Ordering Procedures
- Vendors approved for online P-Card Ordering
- P-Card Reconciliation Procedures
Receiving Procedures
- Flag Key
- BNA Receiving and Barcoding (MS Word Document)
- Pulling Visa Purchase Orders for Receiving
- Pulling Purchase Orders for Receiving
- Pulling Barnes and Noble Purchase Orders for Receiving
- Receiving Procedures (Student Procedure for Simultaneous Invoicing and Receiving)
- Changing an order's budget or Adding a Budget while Receiving
- Changing an order's vendor while Receiving
- Invoicing without receiving/Receiving without Invoicing/Receiving an unreceived item on an invoice
- Checking Book Invoices Procedures
- Payments not associated with an item
- Approving Book Invoices Procedures
- Returns Procedures
- Deleting Items, Arrivals, and Invoices
Vendor Reports and Faculty Notification
- Printing Liaison Mailing Labels
- Printing a Current Liaison List
- Checking Student Liaison Mailing
- Faculty Notification: Not Yet Published/Will Be Ordered upon Publication
- Faculty Notification: Out-of-Print Search Unsuccessful
- Vendor Notices: Awaiting Supply from the Publisher
- Vendor Notices: Not Yet Received, Claiming with the Publisher
- Vendor Notices: Not Yet Published/Order Recorded
- Vendor Notices: Out-of-Print
- Vendor Notices: Out-of-Stock/Order Recorded
- Vendor Notices: Out-of-Stock/Order Cancelled
- Vendor Notices: Publication Cancelled/Abandoned
Order Follow-up Procedures
NYP Procedures
- Collection Building NYP (item not yet ordered)
- Collection Building NYP (item ordered)
- Collection Building NYP Follow-up (BNA)
- Rush and Priority NYP Follow-up
OP Procedures
- OP Book Searching
- Rush and Priority OP Book Searching
- OP Video Searching
- Rush and Priority OP Video Searching
- OP CD Searching
- Rush and Priority OP CD Searching
- OP Score Searching
- Rush and Priority OP Score Searching
- Faculty Notification--OP Search Unsuccessful
Order Database Maintenance
- Finding and fixing orders completely arrived with order status "SV." (draft-not ready for use)
- Deleting Cancelled Orders in Aleph
- Follow-up on items with In-Process status
- Deleting Old Encumbrances
Budgets and End of Fiscal Year Closeout
- Establishing a new fund
- Setting Allocations in Aleph
- Aleph Fund Set-up for Handling of Revenue (access restricted)
- Closing Out the Web Order System
- Previous Fiscal Year Procurement Card Charges
- Closeout Schedule--2008
(Microsoft Word Format) - Closeout Schedule--2007
(Microsoft Word Format)